HIPAA PRIVACY NOTICE
The following is a notice about how we use the protected health information of our clients. Federal regulations, often called HIPAA regulations, require this notice to be posted on our Web site to provide clients with greater access to this information. Within this notice is an address and phone number, so you can contact us about any questions you might have about our clients’ protected health information.
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO IT. PLEASE REVIEW IT CAREFULLY.
Family Paths, Inc. has a legal duty to safeguard your Protected Health Information.
This Notice of Privacy Practices describes how we may use and disclose your Protected Health Information (PHI) to carry out treatment, payment or health care operations and for other purposes that are permitted or required by law. It also describes your rights to access and control your PHI. Protected Health Information is information about you, including demographic information that may identify you and that relates to your past, present, or future physical or mental health or condition and related health care services. Our practice is dedicated to maintaining the privacy of your PHI.
Family Paths, Inc. reserves the right to change the terms of this notice and the agency’s privacy policies at any time. Any changes will apply to PHI on file with the agency already. You can request a copy of this notice from Family Paths, Inc. Privacy Officer at 510-893-9230, or view a copy of it in our office or at our website http://www.familypaths.org
A: HOW Family Paths, Inc. MAY USE AND DISCLOSE YOUR PROTECTED HEALTH INFORMATION.
USES AND DISCLOSURES RELATING TO TREATMENT, PAYMENT, OR HEALTH CARE OPERATIONS:
Under HIPAA regulations, Family Paths, Inc. does not need to obtain permission to use health information for treatment, payment, and health care operations. However, several California State laws require client consent before health information is used or disclosed by health care providers.
a) For treatment. Family Paths, Inc. can use your PHI for coordination of treatment with other Family Paths, Inc. Staff. For example, your therapist may talk to his or her supervisor or other clinicians about your case.
b) To obtain payment for treatment. Family Paths, Inc. can disclose your PHI to bill and collect payment for the treatment and services provided by Family Paths, Inc. to you. For example, Family Paths, Inc. might send your PHI to your health plan to get paid for the health care service that Family Paths, Inc. has provided to you.
c) For health care operations. Family Paths, Inc. can disclose your PHI to operate our agency. For example, Family Paths, Inc. can disclose your PHI to other agencies to authorize services or to evaluate the quality of services. For example, Family Paths, Inc. might use your PHI to evaluate the quality of health care services that you received or to evaluate the performance of the health care professional that provided such services to you.
d) Other disclosures. Family Paths, Inc. may also disclose your PHI to others without your consent in certain situations. For example, your consent isn’t required if you need emergency treatment, as long as we try to get your consent after treatment is rendered.
OTHER USES AND DISCLOSURES THAT DO NOT REQUIRE YOUR CONSENT:
Family Paths, Inc. can use and disclose your PHI without your consent or authorization for the following reasons:
Abuse or Neglect. Family Paths, Inc. may disclose your PHI if we believe that you have been a victim or perpetrator of child or elder abuse or neglect to a governmental entity or agency authorized to receive such information. In the case of apparent harm to self, Family Paths, Inc. may disclose your PHI to the proper authority. In this case, the disclosure will be made consistent with the requirements of applicable federal and state laws.
Law enforcement. Family Paths, Inc. may disclose PHI for law enforcement purposes, subpoena, or as required by law. Family Paths, Inc. may also disclose PHI in cases of threat or harm to others.
For health oversight activities. Family Paths, Inc. may have to provide information to assist the government when it conducts an investigation or inspection of a health care provider.
For research purposes. In certain circumstances Family Paths, Inc. may provide PHI in order to conduct medical research.
Appointment reminders and health related benefits or services. Family Paths, Inc. may use PHI to provide appointment reminders and to give you information about treatment alternatives, or other health care services.
OTHER USES AND DISCLOSURES REQUIRE YOUR PRIOR WRITTEN AUTHORIZATION:
In any other situation not described in sections 1 and 2 above, Family Paths, Inc. will make every effort to obtain written authorization before using or disclosing your PHI. If you choose to sign an authorization to disclose your PHI, you can later revoke such authorization to stop any future uses and disclosures of your PHI.
B: WHAT RIGHTS YOU HAVE REGARDING YOUR PROTECTED HEALTH INFORMATION
THE RIGHT TO REQUEST LIMITS ON USES AND DISCLOSURES OF YOUR PHI:
You have the right to request limits to the use and disclosure of your PHI. We will consider your request. However we are not legally required to agree to it. If we agree to your request, we will do so in writing and abide by them except in emergencies.
THE RIGHT TO CHOOSE HOW FAMILY PATHS, INC. SENDS YOUR PHI:
You have the right to ask that Family Paths, Inc. send information to an alternative address (for example, sending information to your work address rather then your home address) or by alternate means (for example, e-mail instead of regular mail). Family Paths, Inc. must agree to your request so long as we can easily provide PHI
to you in the format you requested.
THE RIGHT TO SEE AND GET COPIES OF YOUR PHI:
In most cases, you have the right to obtain copies of your PHI, but you must make the request in writing. If Family Paths, Inc. does not have your PHI but knows where it is, we will provide you with that information. Family Paths, Inc. will respond to you within 30 days of receiving your written request. In certain situations, we may deny your request. If your request is denied, we will tell you the reason in writing. If you request copies of your PHI, we will charge you not more then $0.25 for each page. Family Paths, Inc. may provide you with a summary or explanation of the PHI as long as you agree to that and to the cost in advance.
THE RIGHT TO GET A LIST OF THE DISCLOSURES FAMILY PATHS, INC. HAS MADE REGARDING YOUR PHI:
You have the right to request a list of disclosures made of your PHI. The list will not include uses or disclosures made for treatment, payment, or health care operations. The list will not include uses and disclosures made for law enforcement purposes or disclosures made before April 15th, 2003. Family Paths, Inc. will respond to your request within 60 days. The list will include disclosures made in the last six years unless those disclosures were before April 14th, 2003. Family Paths, Inc. will provide the list to you at no charge, but if you make more then one request in the same year, we will charge you a reasonable cost based fee for each additional request.
THE RIGHT TO CORRECT OR UPDATE YOUR PHI:
If you believe that there is a mistake in your PHI or that a piece of important information is missing, you have the right to request that Family Paths, Inc. correct the existing information or add the missing information. You must provide the request and your reason for the request in writing. We will respond within 60 days of receiving your request to correct or update your PHI. We may deny your request in writing if the PHI is (i) correct and complete, (ii) not created by Family Paths, Inc., (iii) not allowed to be disclosed, or (iv) not part of Family Paths, Inc.’ records. Written denial will state the reasons for the denial and explain your right to file a written statement of disagreement with the denial. If you don’t file one, you have the right to ask that your request and Family Paths, Inc.’ denial be attached to all future disclosures of your PHI. If Family Paths, Inc. approves your request, we will make the changes to your PHI, notify you and others that need to know of the change to your PHI.
THE RIGHT TO GET THIS NOTICE BY E-MAIL:
You have the right to receive a copy of this notice by e-mail. Even if you have agreed to receive notice via e-mail, you also have the right to request a paper copy.
C: HOW TO COMPLAIN ABOUT Family Paths, Inc. PRIVACY PRACTICES
If you think that Family Paths, Inc. may have violated your privacy rights, or you disagree with a decision Family Paths, Inc. made about access to your PHI, you may file a complaint with the person listed in Section D below. You may also send a written complaint to the Secretary of the Department of Health of Human Services at 200 Independence Avenue S. W. Washington, D.C. 20201. Family Paths, Inc. will take no retaliatory action against you if you file a complaint.
D: WHO TO CONTACT FOR INFORMATION ABOUT THIS NOTICE OR TO COMPLAIN ABOUT
Family Paths, Inc. PRIVACY PRACTICES
If you have any questions about this notice or any complaints about Family Paths, Inc. privacy practices, or would like to know how to file a complaint with the Secretary of the Department of Health and Human Services, please contact the Family Paths, Inc. Privacy Officer at 510-893-9230.
ESTE AVISO SE DESCRIBE LA FORMA EN QUE Family Paths, Inc. PUEDE UTILIZAR Y DIVULGAR LA INFORMACION PRIVADA SOBRE SU SALUD Y LA MANERA EN QUE PUEDE OBTENER DICHA INFORMACION.
POR FAVOR, LEALO ATENTAMENTE.
Family Paths, Inc. tiene la obligación legal de salvaguardar su información privada de salud.
Este Aviso describe la forma en que Family Paths, Inc. puede utilizar y divulgar su información privada sobre la salud y así como los derechos en cuanto a dicha información. La ”información privada sobre su salud” es información sobre usted, que incluye datos demográficos, que podrían identificarlo y que están relacionados con su salud, condición física o mental pasada, presente o futura, los servicios de cuidado de la salud proporcionados a usted o el pago de dichos cuidados. Family Paths, Inc. está dedicada a mantener la privacidad de su información.
Family Paths se reserva el derecho a cambiar los términos de este aviso al igual que las normas de privacidad de la agencia en cualquier momento. Usted puede pedir una copia de este aviso al Director de Privacidad de la Información llamando a Family Paths al 510-893-9230. O también puede ver una copia en nuestras oficinas o a través de nuestra página web http://www.familypaths.org.
A: COMO PODEMOS USAR Y DIVULGAR SU INFORMACION PRIVADA SOBRE LA SALUD
Uso y divulgaciones de la información privada sobre su salud para tratamientos, pagos y operaciones del cuidado de la salud.
Según HIPAA, Family Paths no necesita permiso para utilizar la información de su salud para tratamiento, pago y para operaciones del cuidado de su salud. Sin embargo, las Leyes Estatales de California requieren que el proveedor obtenga el consentimiento del paciente antes de utilizar o divulgar su información.
a) Para Tratamiento. Family Paths, Inc. podría utilizar la información privada sobre su salud para coordinar tratamiento con otros miembros de Family Paths, Inc. Por ejemplo su consejero puede hablar sobre su caso con su supervisor u otros consejeros.
b) Para Pago. Podemos divulgar la información privada sobre su salud para poder enviar cuentas y cobrar gastos debidos a tratamientos y servicios proporcionados por Family Paths. Por ejemplo Family Paths podría enviar la información privada sobre su salud a su plan de seguros para cobrar los servicios que la agencia le ha proporcionado.
c) Para Operaciones del cuidado de la salud. Family Paths puede utilizar y divulgar la información privada sobre su salud para llevar a cabo las actividades de la agencia. Por ejemplo podemos divulgar la información privada de salud a otras agencias para la autorización de servicios o para evaluar la calidad de estos. Por ejemplo para evaluar la calidad de los servicios de salud que ha recibido o para evaluar al profesional de la salud que le ha administrado los mismos.
d) Para Otras divulgaciones. En ciertos casos, Family Paths puede divulgar la información privada sobre su salud a terceros sin su consentimiento. Por ejemplo no se necesita su consentimiento en el caso que se necesite un tratamiento de emergencia, siempre y cuando intentemos conseguirlo después de que sea efectuado el tratamiento.
Otros usos y divulgaciones para los cuales no se necesita su autorización.
Family Paths puede divulgar la información privada de su salud sin su permiso en los siguientes casos:
Abuso y negligencia. Family Paths puede divulgar su información privada de salud a una entidad gubernamental o a una agencia autorizada para recibir esta información, si creemos que usted ha sido víctima o causante de abuso infantil o de ancianos. Otro caso sería si la persona representa una amenaza para si misma, Family Paths podría divulgar su información privada de salud a las autoridades competentes, siempre de acuerdo con las leyes estatales y federales.
Cuando lo exija la ley. Family Paths puede divulgar la información privada sobre su salud cuando así lo exija la ley y en casos en los que se requiera para evitar una amenaza grave o una amenaza para su seguridad o la de otras personas.
Actividades de supervisión de salud. Family Paths puede divulgar la información privada de su salud a agencias gubernamentales si están llevando a cabo una investigación de su proveedor de salud.
Investigación. En ciertos casos, podríamos divulgar la información privada sobre su salud, para efectos de investigaciones médicas.
Confirmaciones de Citas y beneficios o servicios relacionados con su salud. Family Paths, Inc. puede utilizar la información privada de su salud para recordarle sus citas y para darle alternativas de tratamiento, u otros servicios de salud.
Otros usos y divulgaciones para los cuales se necesita su autorización.
En cualquier situación no descrita en los puntos anteriores Family Paths hará lo imposible para obtener su autorización escrita antes de divulgar su información privada de salud Usted puede revocar una autorización en cualquier momento y evitar cualquier uso futuro de la misma.
B: SUS DERECHOS EN CUANTO A LA INFORMACION PRIVADA SOBRE SU SALUD
El derecho a solicitar restricciones con respecto al uso y divulgación de la información privada sobre su salud.
Usted tiene derecho a pedir que restrinjamos o limitemos la forma de uso o divulgación de la información privada de su salud. Tomaremos en cuenta su petición pero legalmente no tenemos porque estar de acuerdo. Si estamos de acuerdo con su solicitud cumpliremos la misma a menos que la información se necesite en un caso de emergencia.
El derecho a escoger la manera como Family Paths, Inc. envía la información privada sobre su salud.
Usted tiene derecho a pedir a Family Paths, Inc. que mande su información a una dirección alternativa por ejemplo mandarla a su trabajo en vez de a su casa, o por correo electrónico en vez de correo normal.
El derecho a recibir o ver una copia impresa de este aviso.
Usted tiene derecho a recibir una copia impresa de este aviso. Tiene que hacer la petición por escrito. Si Family Paths, Inc. no tiene su información pero sabe donde encontrarla, se le dará esa información. Family Paths, Inc. responderá a su petición dentro de 30 días después de haber recibido su petición. En algunos casos podemos denegar su petición, en este caso le comunicaremos la razón por escrito. Si nos pide copias de la información privada de su salud le cobraremos un máximo de $0.25 por página. Si usted accede con antelación a recibir un resumen de su información privada de salud, y al coste de la misma, Family Paths, Inc. le suministrará una copia.
El derecho a un recuento de las divulgaciones de la información privada de su salud hecho por Family Paths, Inc.
Usted tiene derecho a pedir que se haga un recuento de las divulgaciones que Family Paths, Inc. ha hecho de la información privada de su salud. La lista no incluirá nuestras divulgaciones relacionadas con su tratamiento, pago u operaciones de cuidados de la salud. Esta lista tampoco incluirá divulgaciones efectuadas por razones de seguridad, o las efectuadas antes del 14 de abril del 2003. Family Paths, Inc. le responderá en 60 días. Esta lista incluirá las divulgaciones efectuadas en los últimos 6 años a no ser que las divulgaciones fueran antes del 14 de abril del 2003. Family Paths, Inc. le facilitará una lista gratuita, pero si en el período de un año pide más de una lista, podría cobrársele un recargo por cada lista adicional.
El derecho a enmendar la información privada sobre su salud.
Si usted cree que hay un error o falta algún dato importante en la información privada de su salud, puede solicitar una enmienda. Su solicitud debe presentarse por escrito. Family Paths, Inc. le responderá dentro de 60 días después de haber recibido su petición. Nosotros podríamos negar su solicitud por escrito si la información es correcta y está completa, si la información no fue generada por Family Paths, Inc., si no nos está permitido divulgar la información o si la misma no forma parte de nuestros archivos. Si negáramos su solicitud de enmienda, le notificaríamos por escrito explicándoles las razones por las cuales se le ha negado la enmienda y le daremos la oportunidad de enviarnos por escrito la explicación de su desacuerdo. Si usted no nos escribe explicando su desacuerdo, tiene derecho a pedir que la solicitud negada y su petición estén presentes en todas sus futuras divulgaciones. Si Family Paths, Inc. acepta su solicitud, se harán los cambios necesarios de la información, y también se informará a las personas pertinentes.
El derecho de recibir esta información por correo electrónico.
Usted tiene derecho a recibir una copia electrónica de este aviso. Aunque este sea el caso también tiene derecho a pedir una copia en papel.
C: COMO PRESENTAR UNA QUEJA SOBRE LAS PRACTICAS DE PRIVACIDAD DE Family Paths, Inc.
Si usted cree que Family Paths, Inc. ha violado sus derechos de privacidad o no está de acuerdo con la decisión tomada por la agencia sobre su información privada de su salud, puede presentar una queja ante Family Paths, Inc. y o el Secretario del Departamento de Salud y Servicios Humanos en 200 Independence Avenue S. W. Washington, DC. 20201. Family Paths, Inc. no tomará represalias contra usted si presenta una queja.
D: A QUIEN CONTACTAR PARA PEDIR INFORMACION SOBRE ESTE AVISO O PARA PRESENTAR UNA QUEJA SOBRE LAS PRACTICAS DE PRIVACIDAD DE Family Paths, Inc.
Si tiene alguna pregunta sobre este aviso o si desea presentar una queja al Secretario del Departamento de Salud y Servicios Humanos, por favor escríbanos o llámenos a: Family Paths, Inc. 1727 Martin Luther King Jr. Way #109, Oakland, Ca 94612. 510-893-9230.
DATA/GDPR PRIVACY NOTICE
Website Source: WordPress
Who we are
Our website address is: https://familypaths.org.
We are Family Paths, Inc. located at 1727 Martin Luther King Jr. Way, Oakland, CA 94612.
We are a registered 501(c)3 non-profit and our EIN# is 23-7181846.
What personal data we collect and why we collect it
Through our donation form found on this website, we collect basic personal data including name, email address, physical address, phone number, if provided by the donor, and transactional data to complete the donation via BlackBaud (https://www.blackbaud.com/privacy-policy.aspx).
We respect your data. We’ll use your email address from time-to-time to send more useful content direct to your inbox, such as agency news, updates, and event information. You can opt-out at any time very easily by unsubscribing using the link at the bottom of our MailChimp-generated eblasts.
By default WordPress, which is the platform Family Paths’ website is on, does not collect any personal data about visitors, and only collects the data shown on the User Profile screen from registered users.
Comments
When visitors leave comments on our WordPress website, we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Contact forms
By default, WordPress does not include a contact form.
Cookies
Per WordPress, if you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.
Analytics
By default WordPress does not collect any analytics data.
Who we share your data with
By default, WordPress does not share any personal data with anyone, however, we use Mangrove Website Management, which hosts our website (https://mangrove-web.com/privacy/), BlackBaud for our donation/payment processing (https://www.blackbaud.com/privacy-policy.asp), Eventbrite for event ticketing and payment processing (https://www.eventbrite.com/support/articles/en_US/Troubleshooting/eventbrite-privacy-policy?lg=en_US), and MailChimp for our eblasts (https://mailchimp.com/legal/privacy/). You provide your data to these third-party sites directly, we do not share your data information.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue. Visitor comments may be checked through an automated spam detection service.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Contact Us
If you have any privacy-specific concerns, please contact us at info@familypaths.org or call 510-893-9230 ext 222 to speak with Angela Dant, Executive Assistant.